The  HR  Manager's  guide  to  preparing   a  Position  Description

The Position Description is a communication and organisation tool to enable the incumbent and direct supervisor to better understand their roles and responsibilities as they are linked to the company's strategic objectives.

the areas of responsibility for each position form the structural base of the company, responding to all of its operational needs and strategic concerns. Their hierarchial, operational and functional links with other positions are reflected in the organisation charts.

The position description defines the role and responsibilities of the incumbent.

The Position Description tool is a clear and concise two-page form which contains the following sections ( click on each section to get more details ) :

1. Identity
2. Purpose
3. Size
4. Network of interaction
5. Minimum requirements
6. Areas of responsibility
7. Level and
8. Measurement Criteria.

It is advisable not to exceed this two-page form.

The Psition Description tool must be accompanied by an up-to-date and complete organisation chart with upper,,under and equal levels and the complete list of positions and  subordinates under the person's supervision.